Job Vacancies at Novaterra

JOB DESCRIPTION

We are seeking a proactive and detail-oriented Administrative & Accounts Officer to join our secondary school team. The successful candidate will report directly to the School Principal and will provide efficient administrative support, handle incoming calls, as well as perform basic accounting duties such as payment reconciliations and monitoring of debtors. This role requires strong organizational skills, attention to accuracy, and the ability to work collaboratively within a school environment.

MAIN DUTIES & RESPONSIBILITIES:

• Answer and manage incoming calls, emails, and general inquiries in a professional manner.
• Provide administrative support to school management, staff, and students.
• Maintain accurate records, filing systems, and databases.
• Assist with correspondence, reports, and documentation as required.
• Support day-to-day office operations to ensure smooth functioning of the school office.

• Perform basic accounting tasks, including data entry and invoice processing.
• Assist in payment reconciliations for school fees and other transactions.
• Monitor outstanding debtors, issue reminders, and follow up on payments in coordination with the Finance Department.
• Prepare simple financial reports and updates for management review.
• Ensure compliance with internal financial policies and procedures.
• Oversee the medical room by keeping records of student visits, ensuring basic first-aid supplies are stocked, and assisting students who feel unwell until a parent/guardian or nurse is available.
• Support any other tasks and responsibilities assigned by the Principal that are appropriate and reasonable for this position. 

JOB DESCRIPTION

We are looking for a highly motivated Maintenance Technician to handle routine maintenance activities of The Strand Office Park within the vibrant city of Beau Plan.

Main Responsibilities

• Perform daily on-site inspections and make sure that corrective actions are taken within appropriate time schedule to ensure that all company assets are in good running condition.
• Keep daily records of readings and interventions carried and to analyse same to propose any intervention if needed.
• Prepare and submit daily, monthly, and yearly report/checklist on operational performance of the office.
• Schedule preventive maintenance and participate in the creation of an emergency preparedness plan.
• Analyse and diagnose any maintenance issue and take remedial actions in a timely manner.
• Perform basic procurement duties by calculating and comparing costs for required goods and services to achieve maximum value for money.
• Work towards the objective to ensure the Office Park operates in line with all Standard Operating Procedures (SOPs) and all Occupational Health and Safety Policies and Procedures
• Maintain a positive working relationship with colleagues and all stakeholders such as tenants, customers, suppliers and contractors.
• Perform such other duties directly related to the main duties listed above or related to the delivery of the output and results expected from the Maintenance team.